OD Information Technology

Management Committee (ITMC) Meeting

April 19, 3004

 Attendees

 

Members: Ms. Zoe-Ann Copeland, Ms. Judy Fouche, Ms. Diane Frasier, Mr. Bill Kibby, Mr. K. P. Murphy, Mr. Dennis Rodrigues (Chair), Mr. Tom Turley, Mr. David Wiszneauckas (Executive Secretary), Dr. Richard Wyatt

 

Guests: Mr. John Jarman, Ms. Angela Murphy

 

Absent: Ms. Donna Brooks, Ms. Brenda Hanning (Vice Chair), Ms. Robin Kawazoe

 Mr. Rodrigues called the meeting to order at 1:30 PM.

 

1.  Approve February 23rd Meeting Minutes                                  

 All members approved the meeting minutes.

  

2. EO Update

Mr. Jarman briefly discussed Extramural Activities Support MEO/transition and other A76 issues. Executive Officers (EOs) will be reviewing lessons learned from the A76 process and defining the EOs’ roles per A76. The A76 classification system will also be reconsidered.

Mr. Jarman stated that he and David will work on adding new ITMC members shortly.

The OD ITIRB has not met recently—OD offices did not have any qualifying new IT business cases through the central services budget process.

  

3. ITF Update

Mr. Kibby said that there were no new ITF updates—the ITF has not met recently. The next meeting will be May 19th.

4.     CIO Update

IT Consolidation

Mr. Wiszneauckas gave members copies of the “CIO Guidance on Network Consolidation.” This document outlines the plan to consolidate network management and monitoring under the NIH CIO. The new deadline for this consolidation is October 31, 2004.

Active Directory (AD)—Mr. Kibby and Mr. Chau represent OD on the AD Consolidation workgroup. Mr. Kibby updated members on this consolidation activity.

Capital Planning and Investment Control (CPIC)
The NIH/CIT has formed a CPIC committee to develop a process to implement the Department’s process for reviewing IT investments. Mr. Wiszneauckas and Ms. Murphy represent the OD on this committee. The CPIC committee is working on the Select Phase of the CPIC process. Ms. Murphy gave members a copy of a draft CPIC Select Phase flow chart. OD has requested changes, e.g., streamline the process, prominently involve the NIH Budget Office, etc. Ms. Murphy said that work on the Control Phase process should begin shortly.

ProSight/ITS Budget
HHS has selected a new Investment Management system—ProSight. IC coordinators and 300 reps will directly enter the data after taking ProSight training in May.

There will be an ITS budget call for FY06 estimates at end of May with a very tight deadline. Members agreed that the CIO-OD should do an early budget call.

Security—Certification and Accreditation
The OD ISSO Mr. Jones is working with OD system owners to ensure that OD meets the June deadline for completing the certification and accreditation process for OD systems.

OIT Key Performance Indicators (KPIs)
Mr. Wiszneauckas distributed charts showing OIT’s March 2004 key performance indicators:
  • TASC/Remedy Statistics (Monthly Service Tickets)
  • Service Agreement—All Teams (customer contacted within 2 hours)
  • Service Agreement—Desktop Team (repair/recommend within 24 hours)
  • Datastore growth (home directories)
  • Server Availability (% of server uptime)
  • Server Consolidation Metric
  • Incident Response Team – Requests for Response
See the KPIs on the OIT web page http://oit.od.nih.gov/ under Service Level Agreement Metrics.

 

5.     Follow-up Actions

  • Get names of potential ITMC members (David/John)
  • Do early ITS budget call (David/Angela)
  • Give wireless overview (Bill)

         6.  Adjournment

The meeting adjourned at 2:47 PM. The next meeting is scheduled for Monday, May 17, 2004, at 1:30 PM.